August 25, 2020
Greetings! Please find the below communication from Toastmasters International – World HeadQuarters on District Events & Speech Contests. As a Trio, we reviewed this directive on conducting the meetings & all Speech Contests through Online across Area / Division / District.
Based on this review, we recommend the following :
1. Please use the below guideline to plan all your activities of Area / Division only through Online till June 30, 2021. All district events would be conducted through online till June 30,2021 including Annual Business Meeting, District Executive Committee meeting, District Officer Training Program, TLI, Fortes and District Council meetings
2. We will communicate on the details and modalities of the Annual Conference after reviewing with the Coronation 2021 team in the next few weeks.
3. With regard to in-person meeting & contest of Clubs, we would recommend all clubs continue to adhere to the online format till December 31st 2021. This is to ensure the safety of members which is primary and would be reviewed during the end of December for any progress in the local conditions. There will be a separate communication that would go to Club officers tomorrow.
Having said this, we would be open to revisiting these guidelines based on any guidance from TI in case of any improvement in overall situation across the globe.
Thanks for your understanding and support and feel free to reach out for any additional clarifications.
Boopathy Sankar P S, DTM,
District Director, 2020-21, District – 92,
August 24, 2020
Dear District Leaders,
The Board of Directors recently met to discuss the continued impact of the COVID-19 pandemic in the coming months and the potential of experiencing a second wave of the virus. The Board is aware that District leaders are planning District events for the 2020-2021 year and creating the corresponding budget. Therefore, the Board believes Districts will benefit from having the option to conduct both the Annual District Conference and Council meetings online through June 30, 2021. This will ensure each District has the flexibility to accommodate the needs and safety of their members and will not be bound to the requirement of having to conduct the Annual District Conference and Council meeting in-person. In the event that an in-person event is organized, the District must provide online participation options for members who cannot attend in person.
In addition, effective immediately, all Speech Contests at the Area-, Division-, and District-levels must be conducted online. This applies to all Districts regardless of their local authorities’ restrictions or lack thereof, related to COVID-19. This decision was not made lightly. This decision will ensure a consistent experience for the speech contestants and officials throughout the various levels in all Districts. With contests starting as early as the end of 2020, there is too much uncertainty about the current situation and the Board felt strongly that the burden of this decision should rest with them and not be put upon our District leaders.
We understand that this may come as a surprise; however, we must take appropriate action in the best interest of our members and our organization. The Board’s concern for the health and safety of our members remains paramount. More information relating to the Annual District Conference and Council meeting will be provided in the coming months.
Please stay in communication with the District Leader Support team at email@example.com so that appropriate support and guidance can be provided.
2019-2020 International President
Chief Executive Officer